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The submission requirements of The Einstein Quarterly Journal of Biology and Medicine stated below are based on those of The American Journal of Psychiatry and in accordance with the International Committee of Medical Journal Editors. SUBMISSION OF MANUSCRIPTSThree copies of the manuscript and its figures, a computer disk (3.5 inch disk in Microsoft Word is preferred.) containing the manuscript and its figures, or an email containing the manuscript and its figures should be submitted to:
The Einstein Quarterly Journal of Biology and Medicine In addition, a cover letter that includes the title, a short summary of the manuscript, a list of keywords, a short paragraph stating the relevance of this manuscript to the readership of The Einstein Quarterly Journal of Biology and Medicine, the number of figures and tables in the manuscript, as well as the name, title, address, telephone and fax numbers, and electronic mail of the specific author responsible for correspondence. Finally, the corresponding author and each additional author should complete and sign the appropriate Authorship, Copyright Transfer, and Competing Interest Agreements as well as the Offprint Request Form. Please note that the corresponding author must fill out both the Corresponding Author's Agreements as well as the Additional Autor's Agreements Forms. Papers that do not comply with The Einstein Quarterly Journal of Biology and Medicine style specifications or requirements will be returned unreviewed. All electronic submissions (i.e., disk or email) should specify the file name, word processing software, and the type of computer used (e.g., Mac or PC). The corresponding author will receive confirmation that The Einstein Quarterly Journal of Biology and Medicine has received the manuscript, figures, tables, and cover letter. The corresponding author will be assigned a manuscript number. This number must be included in all further correspondence with The Einstein Quarterly Journal of Biology and Medicine. It is imperative that the corresponding author of submitted papers notify The Einstein Quarterly Journal of Biology and Medicine of any changes of address. Manuscripts reviewed by The Einstein Quarterly Journal of Biology and Medicine will not be returned to authors except upon special request. Authors must make this request in their original submission letter and include a self-addressed, postage-paid envelope. PROCESSING OF ACCEPTED MANUSCRIPTSThe manuscript is then reviewed by both outside reviewers and the editorial staff. The corresponding author will be notified about the acceptability of a manuscript within six to eight weeks. If necessary, the author will need to address comments made by the referees of The Einstein Quarterly Journal of Biology and Medicine. In addition, manuscripts are accepted with the understanding that the Editor-in-Chief and the editorial staff have the right to make revisions aimed at greater conciseness, clarity, and conformity with Journal style. Accepted papers will be edited and sent to the corresponding author for corrections and answers to editorial queries. No proofs are sent to authors unless specified in the cover letter. Authors who will be away from their offices for a long period or who change address after notification of acceptance should inform The Einstein Quarterly Journal of Biology and Medicine staff. After the corresponding author has been notified of the papers acceptance, with or without required revisions, the corresponding author may need to submit the manuscript in an electronic format (i.e., disk or email) for further editing. PERMISSION TO REPRINTPublication elsewhere in any language or any format without the consent of the copyright holder is an infringement of the Copyright Transfer Agreement. Written permission to reprint material published in The Einstein Quarterly Journal of Biology and Medicine must be secured in writing (contact information above). There may be a charge for such permission, except for nonprofit classroom or library reserve use by instructors and educational institutions or for authors who wish to reprint their own material. REPRINTSSmall numbers (i.e., one for each author) of reprints will be provided without charge, however if more copies are necessary an order form for reprints should be completed by the corresponding author before publication. PRIOR PUBLICATIONManuscripts are accepted for consideration by The Einstein Quarterly Journal of Biology
and Medicine with the understanding that they represent
original material, have not been published previously, are not being
considered for publication elsewhere, and have been approved by each
author as well as by the responsible authorities at the
institute where the work has been carried out. Any form of
publication other than an
abstract, lecture, or thesis constitutes prior publication. This
includes components of symposia, proceedings, transactions, books (or
chapters), invited articles, or reports of any kind, regardless of
differences in readership, as well as electronic databases of a public
nature. Authors submitting manuscripts containing data or clinical
observations already used in published papers or used in manuscripts that are
in press, submitted for publication, or to be submitted shortly should
provide their data and/or clinical
observations as well as copies of the manuscript to the
Editor-in-Chief. An explanation of the differences between these
manuscript should be included.
All persons designated as authors should qualify for authorship. Each
author should have participated sufficiently in the work to take public
responsibility for the content. Authorship is based on substantial contributions to
conception and design or analysis and interpretation of data as well as
drafting the article or revising it critically for important intellectual
content. Participation solely in the acquisition of funding or the
collection of data does not justify authorship. General supervision of the
research group is also not sufficient. Any part of an article critical to
its main conclusions must be the responsibility of at least one author.
Only those with key responsibility for the material in the article should
be listed as authors; others contributing to the work should be recognized
in an Acknowledgment. Editors may require authors to justify the
assignment of authorship. The Einstein Quarterly Journal of Biology
and Medicine requires approval of manuscript submission by all
authors in addition to transfer of copyright to The Einstein Quarterly Journal of Biology
and Medicine so that all authors and the Journal
are protected from misuse of copyrighted material. A Copyright Transfer
Agreement signed by the corresponding author constitutes submission
approval. It is the corresponding author's responsibility to obtain the
approval of individual authors before acknowledging their assistance in
the paper. In addition, authors must obtain letters of permission from
publishers for the use
All forms of support, including drug company support, are acknowledged;
any commercial or financial involvements within the past year that might
present an appearance of a conflict of interest in connection with the
submitted article (e.g., potential conflicts include but are not limited
to institutional or corporate affiliations, paid consultancies, stock
ownership or other equity interests, patent ownership, royalties, funds
for travel, and interests in patents, instruments, and technologies) are
disclosed in the cover letter. At the Editor-in-Chief's discretion, this
information may be shared with reviewers and included in the published
article. Investigators participating in clinical trials are urged not to
sign agreements with pharmaceutical companies that have clauses which
prevent them from publishing both positive and negative results or from
collaborating with other investigators to pool data across sites in
multi-center trials. Additionally, investigators are urged not to sign
agreements that forbid them from publishing without the approval of the
sponsor.
Ethical and legal considerations require careful attention to the
protection of a anonymity for patients and healthy subjects in case reports and elsewhere.
Identifying information such as names, initials, hospital numbers, and
dates must be avoided. Also, authors should disguise identifying
information when discussing characteristics and personal
history. Manuscripts that report the results of experimental
investigation and interviews with human subjects must include a statement
that written informed consent was obtained after the subject has
understood the purpose of the research being conducted, potential
alternatives to the research study, the procedures that will be conducted,
as well as the risks involved in the study's procedures. In the case of children, authors are asked to include
information about whether the child's assent was obtained. Manuscripts describing work on animals must confirm observation of the
following principles, which incorporate those approved by the United States Public Health Service Office of Laboratory Animal Welfare Policy on the Humane Care and Use of Laboratory Animals: 1) only animals lawfully acquired
were used, and their retention and use will be in every case in strict
compliance with state and local laws and regulations; 2) animals in the
laboratory must receive every consideration for their bodily comfort, they
must be kindly treated, properly fed, and their surroundings kept in a
sanitary condition; 3) appropriate anesthetics must be used to eliminate
pain during operative procedures; and 4) the postoperative care of animals
will be such as to minimize discomfort and pain, and in any case will be
equivalent to accepted practices in schools of Veterinary Medicine.
All papers are reviewed to determine the originality, validity, and
importance of content and conclusions. In addition to the regular review
process, statistical review is completed for all manuscripts that contain
quantitative data. Authors will be sent reviewer comments that are judged
to be useful to them. All reviewers remain anonymous. Authors are informed
about the Editor's decision after the review process is completed
All parts of the manuscript must be double-spaced throughout. A
high-quality type font is preferred. All four margins must be 1.5 inches.
The manuscript should be arranged in the following order, with each item
beginning a new page: 1) title page, 2) abstract, 3) text, 4) references,
and 5) tables and/or figures. All pages must be numbered.
Title. The title should be informative,
declarative, and as brief as possible.
Byline. See
instructions for Authorship. The
name, department, institution, city, state, and ZIP code or country for
each author should be furnished.
Authors' first names are preferred over initials. If
there are several authors with different affiliations, authors should be
matched to the respective departments or institutions by means of
superscript symbols after the authors’ names in this order: *,†,‡,§,¶,||.
If an author has moved since doing the work described, indicate the
institution at which the work was done in the primary affiliation listing
and use an additional symbol and a footnote to indicate the present
address. Word, table, and figure count. The number of
words in the manuscript (including abstract, text, references, tables, and
figures) and the number of tables and figures should be noted.
Previous presentation. If the paper has been
presented at a meeting, give the name of the meeting, the location, and
the inclusive dates.
Location of work and address for reprints.
Provide the department, institution, city, and state where the work was
done. Include a full address for the author who is to receive reprint
requests.
Acknowledgments. Acknowledgments
to people should precede those for grant support. Grant support
should be acknowledged in a separate paragraph and should include the full
name of the granting agency and grant number. See instructions for
Disclosure of Competing Interests. Corporate support of any kind must be
acknowledged.
All manuscripts except Commentary and Book Reviews should include
structured abstracts. The abstract is a single paragraph no longer than
250 words. The abstract
should clearly state the subject and main conclusions of the manuscript,
and it should avoid the use of abbreviations and unfamiliar or new
terminology
The contents of the text should be broken into sections (e.g.,
introduction, methods, results, discussion, conclusions, etc.). A
manuscript presenting original data from patient populations should
provide a comprehensive description of the nature of the study group,
methods for recruitment, measurement, and evaluation techniques (including
information about reliability as appropriate), and data analysis. At the
end of the section describing the subjects it should be clearly stated
that "After complete description of the study to the subjects,
written informed consent was obtained." Strengths and weaknesses of
the study should be presented in the discussion.
Data analysis. Adequate description of
statistical analysis should be provided, including the names of the
statistical tests and whether tests were one- or two-tailed. Standard
deviations, rather than standard errors of the mean, are required.
Statistical tests that are not well-known should be referenced. All
significant and important nonsignificant results must include the test
value, all degrees of freedom, and probability. For example, "The
analysis of variance indicated that those who abstained from coffee had
significantly higher course grades than those who did not abstain (F=4.32,
df=3, 17, p<0.05)." Reviewers will evaluate the appropriateness of
the analyses. Abbreviations and symbols. The
Einstein Quarterly Journal of Biology and Medicine distinguishes
between standard and non-standard abbreviations. Standard abbreviations
for certain substances and for units of measure do not need to be defined.
Most other abbreviations are considered to be non-standard, should be kept
to a minimum, and must be spelled out on first usage. Non-standard
abbreviations should be used only for terms mentioned five or more times
in the paper, should be unambiguous, and should not simply be acronyms.
Both standard and non-standard abbreviations should also conform to
international standards. Authors should refer to: IUPAC Manual of
Symbols and Terminology for Physicochemical Quantities and Units or Guide
for the Use of the International System of Units (SI).
Drugs. Generic
names should be used. If an author desires, brand names may be inserted in
parentheses following the generic name.
Footnotes. Footnotes
should be kept to a minimum and should be indicated in the text by use of
a number. References should be restricted to closely pertinent
material. Accuracy of citation is the author's responsibility. The Editors will not revise references.
Authors should be sure that all references listed have been cited
in text. References
should be cited in the text in the following forms: |
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One
author in body of sentence |
Smith
(1980) ... |
Personal communications, unpublished manuscripts, manuscripts submitted
but not yet accepted, and similar unpublished items should appear in
the reference list as "personal communication," "in
preparation," "submitted for publication," accordingly,
without mention of a journal. It is the
author's responsibility to obtain permission to refer to another
individual's unpublished observations. Manuscripts that are actually
"in
press" may be cited as such in the reference list; the name of the journal
or publisher and location must be included. If the author
of a document is not identified, begin the reference with the title of the
document. If the publication date of a document is not identified,
indicate “no date” in the place of the date. Authors are responsible for the accuracy and
completeness of their citations. The
following examples illustrate the conventions used by The Einstein
Quarterly Journal of Biology and Medicine: Journal
article: Stamatoyannopulos,
G., Chen, S.H., and Fukui, M. (1975) Liver alcohol dehydrogenase in
Japanese High population frequency of atypical form and its possible
role in alcohol sensitivity. Am. J. Human Genet. 27:789-796. Book: Chapter
in a book: Online
periodical: Non-periodical
document on the Internet: Document
on University Program or Department Web Site: Interview:
TABLESEach table should be double-spaced throughout and submitted on a separate page. A copy of each table must be attached to each copy of the manuscript. Copies of tables should also be provided on the computer disk submitted. Tables should be prepared so that they are self-explanatory. Tables should have a brief title and be numbered with Arabic numerals. The Einstein Quarterly Journal of Biology and Medicine does not publish tabulated data that have been submitted elsewhere or previously published. Tables that duplicate material contained elsewhere in the manuscript (in text, figures, or other tables) should not be used. Authors should delete short tables containing data that could be given succinctly in text.
Nonstandard abbreviations should be used sparingly and must be
defined in the legend at the bottom of the table, if not defined earlier
in the text. Each vertical column requires a heading. Reference to
footnotes should be made by means of symbols in this order: *,†,‡,§,¶,||.
If more than six footnotes are required, then superscript lowercase
letters should be used. For use of powers of 10, see the Figures section
below. The Einstein Quarterly Journal of Biology and Medicine encourages the submission of high-quality figures (e.g., photographs, illustrations, charts, and graphs). They should be made as visually appealing as possible. Multiple figures for the same article should be prepared as a set (i.e., consistent in style and size across all figures). Each figure should be submitted on a separate page. In addition, figure titles, legends, and footnotes should be provided on a separate page. A copy of each figure must be attached to each copy of the manuscript. Copies of tables should also be provided as high-resolution .tif files on the computer disk submitted. If figures have been previously published, the author must secure written permission from the holder of copyright for republication in The Einstein Quarterly Journal of Biology and Medicine as well as the right and license to further republish and reproduce in any language, format, or media (including without limitation, print, electronic, or other media), distribute reproductions, adapt, and display such figures, as well as the right to sublicense any or all of the foregoing. The author should submit a copy of the permission release and credit lines if the manuscript is accepted for publication.
Each complete figure (including titles and footnotes) should be
understandable without reference to the text. Figures should represent data visually rather than numerically.
Figures should be sharp photographs on glossy paper, identified
by author and figure number on reverse side by marking with a soft pencil.
Where necessary, the orientation for the illustration should be indicated
by an arrow and the word “top.” Figures should have a brief title and be numbered with Arabic
numerals. Figure legends should
be typed double-spaced, in numerical order on a separate sheet of paper. Line drawings should be marked with index lines and labeled with scales on
the x- and y-axes. Do not extend the vertical or horizontal axis of a graph beyond the
point needed for the data shown. Scales that involve large or small numbers should use
numbers multiplied by powers of 10. The Einstein Quarterly Journal of
Biology and Medicine uses the following convention: 3000 cpm is
represented as 3 and the axis is labeled “cpm x 103." Keys to
symbols and lines should be included in the legend, not on the figure. It
is particularly important that nomenclature, abbreviations, and units used
in figures agree precisely with those used in the text of the paper. Do
not mount illustrations unless a composite figure is required. A composite
figure carries a single figure number; upper case letters identify the
individual parts. Photographs should be cropped to the final intended
width. It is preferable for magnifications to be shown by means of a bar
on the photograph as well as a number in the legend. |
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