Curriculum Evaluation Policies and Procedures
The OER's online evaluation systems allow students to complete their course and clerkship evaluations more thoughtfully and away from the stress of the exam room. This process also speeds up the data entry and data analysis procedures, and enables us to provide a timely and comprehensive picture of student opinions about the curriculum. All evaluations contain a combination of fixed-response and open-ended questions.
All evaluations at the end of courses and clerkships are mandatory for all students. Einstein considers it part of each student’s professional responsibility to provide constructive feedback on the curriculum. Student feedback is shared routinely with course and clerkship leaders, education deans, heads of curriculum committees, and with individual faculty members in the belief that meaningful improvement in the curriculum will result.
The data we gather and report are aggregate data. To safeguard student confidentiality, the OER’s policy has always been to release all course and clerkship evaluation data AFTER grades have been sent to the Registrar. This assures that the grading of students and the evaluation of the curriculum are completely separate processes.
If you have questions or suggestions about our web-based evaluation systems, please contact Dr. Burton at 718.430.4259, or firstname.lastname@example.org.
Basic Science Evaluations
In consultation with first- and second-year course directors, the OER prepares evaluations using eMED, our new learning management system, for all basic science courses. On the day of the course examination, the course evaluation is uploaded in eMED, and Dr. Burton sends a message via class-wide e-mail directing students how to access the survey online using the web link and their individual USERNAME and PASSWORD. Students will have one week plus an additional one-week grace period in which to complete the evaluation.
For mid-course evaluations, we prepare and administer paper evaluation forms that can be scanned and the data analyzed in order to give course directors more rapid feedback while the course is still ongoing.
The OER uses a standard web-based evaluation for all third-year clerkships, and separate web-based forms for sub-internships, ambulatory rotations, and short clerkships. Using drop-down lists, the form also allows students to easily evaluate the clinical teaching of their attendings and residents. These evaluations are uploaded into the ManageOne program on the day of the shelf exam. Students will have one week plus an additional one-week grace period in which to complete the evaluation.
The OER reports evaluation results in the form of semi-annual summaries sent to the respective department chairs, clerkship directors, education deans, and curriculum committee chairs. These summaries are released only after all grades for the respective clerkship have been submitted to the Registrar. The students’ evaluations of residents are sent to their residency program directors in May of each year.
Dr. Burton has prepared the following ManageOne tutorial for accessing and completing clerkship evaluations: tutorial
Both Drs. Grossman and Burton are experienced in conducting focus groups for a variety of users: basic science course directors, student groups, and faculty conducting educational research projects. Their services also include the analysis and reporting of focus group data.
If you are interested in having us conduct a focus group, please send an e-mail to email@example.com or firstname.lastname@example.org.
Other Important Surveys
The annual Graduation Questionnaire prepared by the Association of American Medical Colleges (AAMC) is an essential tool in gathering the opinions of graduating fourth-year students about the medical education program they are about to complete. Dr. Grossman coordinates the administration of this voluntary web-based survey of our fourth-year students and reports the results to the dean and to the curriculum committees of the Division of Education. Over the years, the results have been very instrumental in examining and reshaping the medical school curriculum, and are essential in guiding the College through its accreditation survey by the Liaison Committee on Medical Education (LCME) every eight years.
Since 2008, and with the assistance of the Office of Computer-Based Education, the OER has administered a web-based Program Directors Survey evaluating the progress of Einstein graduates completing their Internship year. This survey is required by the LCME and provides valuable data on the performance of our graduates and the strength of our medical education program.