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Office of Clinical Trials (OCT)

  Tools

Greenphire

Greenphire-Clincard is a web-based payment system that enables research subjects to be compensated for their time, travel and expenses. PIs and study coordinators are able to process reimbursements included in a study budget on the day of a subject’s visit.

ClinCard 

Designated study team members must complete the Greenphire-Clincard e-Learning module prior to using the reimbursement system for their studies. Access the e-learning module.

Please review the Office of Clinical Trials Greenphire Policy for guidance. Contact the OCT Greenphire administrator for more information

 

Velos

Montefiore and Einstein are implementing Velos as an Enterprise Clinical Research Management System to streamline, integrate and manage all clinical trial and research activities. The Velos system will provide an exciting opportunity to standardize operations and management of research related activities and ultimately reduce workload by linking many disparate systems currently utilized for research management, eliminating duplicative work. The system will improve quality of data, ensure regulatory compliance, and streamline administrative and financial management of the studies, sponsors, and patients by providing comprehensive protocol management, patient recruitment, coordination and calendaring, regulatory reporting, adverse event management and reporting, quality assurance reporting, and consolidated invoicing and financial management. Velos interfaces with EPIC@Montefiore and with both IRB systems currently in use by Einstein and Montefiore investigators (Einstein/Montefiore IRB and BRANY IRB) to implement seamless workflows for all study personnel.

In order to ensure that regulatory reporting requirements are met, utilization of the Velos system is required for all cancer-related clinical research conducted at Montefiore-Einstein as of January 2016. The Velos system, the associated Standard Operating Procedures (SOPs) that have been developed as part of the implementation, and the planned interfaces with other systems, have been designed to meet compliance requirements while streamlining staff activities wherever possible.

Stay tuned for updates regarding Velos go-live schedules for other departments.

A Velos Sharepoint site has been set up to provide online training materials, video demonstrations and general information regarding requesting access to Velos.

Click here to access the site or fill out a User Request Form.

 

Acuvia

In an effort to continue our mission to improve the probability of success in Montefiore Medical Center clinical trials, the Office of Clinical Trials has implemented the use of the Acuvia e-Regulatory System, an electronic regulatory binder, for New Industry Sponsored and Investigator Initiated Clinical Trials managed by OCT and BRANY.

The Acuvia e-Regulatory System offers a documentation and workflow solution that replaces the hybrid paper system for the clinical trial regulatory compliance process, where some files are stored electronically in shared/network drives, while other file copies are kept in paper format in regulatory binders. By providing a venue where all regulatory documents are stored securely, research staff now have a streamlined and efficient system that will ensure regulatory compliance.

Upcoming Events

February 22 | 12:00 PM   

Lunch & Learn: The Clinical Research Process for Research Administrators   

March 29 | 12:00 PM   

Lunch & Learn: Study Coordinator Process Overview   

April 24 | 12:00 PM   

Lunch & Learn: The Informed Consent Process   

 

Contact

The Montefiore Einstein Office of Clinical Trials 

Montefiore Medical Center
111 East 210th Street
Moses Research Tower, 8th Floor, Room 8-014
718-920-2000
OCT@montefiore.org 

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