Office of Academic Appointments

Visiting Scientist/Research Trainee/Research Scholar/Research Intern

In order to appropriately classify individuals participating in research at Einstein, we have developed the titles of Visiting Scientist, Research Trainee, Research Scholar and Research Intern.  Appointing an individual in one of these titles regardless of whether they are being paid on the Einstein payroll, require that the person receive an offer letter, wage statement and complete the on line harassment training module.

Title  Required Degree  Rules of Appointment  Term Limit 
Visiting Scientist  Doctoral Degree Must have faculty appointment at another institution. 1 year
                                                    Possible 1 year reappointment
                                                                         
Research Trainee      College Level Student Must have specific research plan. past 4 months to 1 year
  Completion of Bachelor's Degree Must have specific research plan. past 4 months to 1 year
  Completion of Master's Degree Must have specific research plan. 1 year
  Matriculating doctoral program student in another University  Must have specific research plan. 5 years
  All but dissertation (ABD) Pending acceptance of thesis. 6 months
    Brief interim period before appointment to a Research Fellow.  
       
Research Scholar  Doctoral Degree Intended for early career scientist with a specific research plan. 1 year
    Is part of the J-1 Exchange Program.  
       
Research Intern  College Level Student Short term appointment less than 120 days (4 months)
  Completion of Bachelor's Degree    
  Completion of Master's Degree    
  Matriculating doctoral program student in another University    
 

Appointment Documentation prepared by the Academic Department:

  1. A completed and signed Visiting Scientist/Research Trainee/Research Scholar/Research Intern Application. (must be typed and if requesting a J-1, it can be initiated on this application) 

Appointment Documentation required from the Candidate:

  1. Current Curriculum Vitae.
  2. Copy of current degree held (translated and evaluated if necessary). 
  3. Proof of financial support (if not supported by Einstein). 
  4. If requesting a J-1 Visa for the candidate, please provide a complete copy of the Foreign Passport. 

The Office of Academic Appointments will review the application along with the documents and will advise the department of the appropriate title. No offer letter should be generated until approval of title is given. 

Visiting Scientist Rules:

  1. A Visiting Scientist is an individual who has a doctoral degree and holds a primary faculty appointment at another institution. 
  2. Visiting Scientists will have a 1 year term limit with a possible 1 year reappointment, to be reviewed and approved by the Dean's office.  
  3. Visiting Scientists sponsored on a J-1 visa should be prepared to provide documentation that they have at least $33,000 per year in financial support.  

Research Trainee Rules:

  1. A Research Trainee is an individual who does not attain a doctoral degree and will be training in a laboratory setting with specific research goals. 
  2. Research Trainees will have a 1 year term limit if not currently enrolled in a doctoral program. 
  3. Ph.D. students who have completed their course work and are doing their thesis research at Einstein, will be appointed as Research Trainees. They have a term limit of 5 years and they must remain a matriculated student at their home institution. 
  4. An incoming Research Fellow, who has yet to defended their graduate thesis, may be appointed as a Research Trainee for up to 6 months. 
  5. Research Trainees sponsored on a J-1 visa should be prepared to provide documentation that they have at least $33,000 per year in financial support. In establishing the suitable level of support, kindly take into consideration the cost of housing, health insurance and personal funds attainable. 

Research Scholar Rules:

  1. A Research Scholar title is intended for an early career scientist with a specific research plan. 
  2. A Research Scholar must have a doctoral degree. 
  3. The term of appointment will be limited to 1 year. 
  4. Research Scholars must receive at least $33,000 per year in financial support. 

Research Intern Rules:

  1. A Research Intern is an individual who does not attain a doctoral degree and will be training in a laboratory setting for a short period of time. 
  2. A Research Intern is limited to 4 months. If appointment must be extended past that, then the title must be modified to a Research Trainee going forward. Kindly note the appointment then is only allowed 1 year from the initial start date.
  3. Research Interns sponsored on a J-1 visa should be prepared to provide documentation that they have at least $2,750 per month in financial support. In establishing the suitable level of support, kindly take into consideration the cost of housing, health insurance and personal funds attainable. 

Offer Letter Templates:

Once approval of the title is given, please move ahead with generating the offer letter and appendices.  

 Visiting Scientist Offer Letter:

 Research Trainee Offer Letters:   

Research Scholar Offer Letter:

Research Intern Offer Letters:

 

Appendices:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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