Office of Academic Appointments

Research Intern/Research Trainee/Visiting Scientist/Research Scholar

  • In order to appropriately classify individuals participating in research at Einstein, we have developed the titles of Research Intern, Research Trainee, Visiting Scientist and Research Scholar.  Appointing an individual in one of these titles regardless of whether they are being paid on the Einstein payroll, require that the person receive an offer letter, wage statement and complete the on line harassment training module.
  • The minimum annual stipend for all titles is $33,000 whether on Einstein payroll or being supported from an outside source.  
  • The required application and documents from the candidate must be submitted to the Office of Academic Appointments prior to any offer letter being prepared. The documents will be reviewed and a title will be specified to the department. Once title has been conferred, the offer letter and appendices should be prepared.
  • If a J-1 visa is needed, the visa request is incorporated in the application.
 
 
TITLE  REQUIRED DEGREE  RULES OF APPOINTMENT  TERM LIMIT 
Research Intern  Completion of Bachelor's Degree Short term appointment. up to 120 days, 4 months maximum
                                                Matriculating student or completion of Master's Degree    
  Matriculating doctoral program student in another University                                                                      
       
 Research Trainee  Completion of Bachelor's Degree Must have specific research plan. more than 4 months, up to 1 year maximum
  Completion of Master's Degree Must have specific research plan. more than 4 months, up to 1 year maximum
  Matriculating doctoral program student in another university Must have specific research plan. 5 years
  All but dissertation (ABD)

Pending acceptance of thesis.

Brief interim period before appointment to a Research Fellow.

6 months
       
Visiting Scientist  Doctoral Degree Must have a faculty appointment at another University. 1 year
       
Research Scholar  Doctoral Degree

Intended for an early career scientist with a specific research plan.

Is part of the J-1 Exchange Program.

1 year
       
 

Appointment Documentation prepared by the Academic Department:

  1. A completed and signed Research Intern/Research Trainee/Visiting Scientist/Research Scholar Application(application must be typed) 

Appointment Documentation required from the Candidate:

  1. Current Curriculum Vitae.
  2. Copy of current degree held (translated and evaluated if necessary). 
  3. Proof of financial support (if not supported by Einstein). 
  4. If requesting a J-1 Visa for the candidate, please provide a complete copy of the Foreign Passport.  

Research Intern Rules:

  1. A Research Intern is an individual who does not have a doctoral degree and will be training in a laboratory setting for a short period of time.
  2. A Research Intern is limited to 4 months. If appointment must be extended past that, then the title must be modified to a Research Trainee going forward. The appointment then is only limited to 1 year from the initial start date.

Research Trainee Rules:

  1. A Research Trainee is an individual who does not have a doctoral degree and will be training in a laboratory setting with specific research goals.
  2. A Research Trainee will have a 1 year term limit if not currently enrolled in a doctoral program.
  3. Ph.D. students who have completed their course work and are doing their thesis research at Einstein, will be appointed as a Research Trainee. They have a term limit of 5 years and they must remain a matriculated student at their home institution.
  4. An incoming Research Fellow who has yet to defend their graduate thesis, may be appointed as a Research Trainee for up to 6 months.

Visiting Scientist Rules:

  1. A Visiting Scientist is an individual who has a doctoral degree and holds a primary faculty appointment at another institution.
  2. A Visiting Scientist will have a 1 year term limit, with a possible 1 year reappointment, to be reviewed and approved by the Dean's Office.

Research Scholar Rules:

  1. A Research Scholar is intended for an early career scientist with a specific research plan.
  2. A Research Scholar must have a doctoral degree.
  3. A Research Scholar is limited to a 1 year appointment.

Offer Letter Templates:

Once approval of the title is given, please move ahead with generating the offer letter and appendices.  

 Visiting Scientist Offer Letter:

 Research Trainee Offer Letters:   

Research Scholar Offer Letter:

Research Intern Offer Letters:

Appendices:

 

Click here to log in